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Marie Amey Talent Management (MATalentUK) is a boutique agency representing child and young actors from Portsmouth, Hampshire and the South of England.

© 2019 Marie Amey Talent Management 

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Policies

Marie Amey Talent Management

Agency Safeguarding Policy and Code of Practise

 

The purpose of this policy statement is:

  • to protect children and young people who receive Marie Amey Talent Management’s services.

  • to provide parents, staff and volunteers with the overarching principles that guide our approach to child protection.

 

This policy is to be read by and agreed to be adhered to by all adults working with or for Marie Amey Talent Management. It contains a Code of Conduct as well as procedures to follow in the event of any safeguarding concerns. Parents, guardians and chaperones are directed to our policies on our website.

 

Definitions:

 ‘Young Actor’ – a person under the age of 18 who is on the books of or booked through Marie Amey Talent Management

‘Client’ – an any person or persons, whether juristic or not, booking a Talent who is on the books of / through Marie Amey Talent Management

‘Agency’ – Marie Amey talent Management

 

Legal framework

This policy has been drawn up on the basis of legislation, policy and guidance that seeks to protect children in England.

A summary of the key legislation and guidance is available from nspcc.org.uk/childprotection. 

 

 

SAFEGUARDING DECLARATION

Marie Amey Talent Management is committed to safeguarding and promoting welfare of children and takes its responsibility seriously. The agency recognises that abuse can take many forms, whether it be physical abuse, emotional abuse, sexual abuse or neglect. The agency is committed to practice which protects children from harm.

All staff have a duty to uphold our values to be kind, safe and excellent in all they do – putting our child performers first, providing safe and effective care, and to be aware of the special attention children and young people (under 18 years of age) should be given while in our care.

The agency recognises their responsibilities to ensure staff develop their awareness of the issues which cause children harm.

 

Agency Code of Conduct

This Code of Conduct is to ensure best practice amongst all adults working with or for our young actors.
This Code of Conduct will be reviewed annually and adjusted as necessary, keeping in line with the Children and Young Persons Act 1963, the Child (Performances) Regulations 1968, the Protection of Children Act 1999 and the Criminal Justice and Court Services Act 2000.

 

 

Marie Amey Talent Management believes that:

  • The welfare of the child is paramount.  

 

  • Children and young people should never experience abuse of any kind

 

  • All children, whatever their age, culture, disability, gender, language, racial

origin, religious beliefs and/or sexual identity have the right to protection from abuse.

  • some children are additionally vulnerable because of the impact of previous

experiences, their level of dependency, communication needs or other issues

 

  • working in partnership with children, young people, their parents, carers and other agencies is essential in promoting young people’s welfare.

 

  • we have a responsibility to promote the welfare of all children and young people, to keep them safe and to practise in a way that protects them.

 

  • all suspicions and allegations of abuse should be taken seriously and responded to swiftly and appropriately.

 

  • all employees, freelance staff, chaperones and parents should be clear on how to respond to suspicion or allegations appropriately.

 

 

Marie Amey Talent Management will -

  • Promote and uphold best practice in all aspects of the casting process from audition to contract, and throughout the actor’s employment.

  • Will make this Code of Conduct available to parents, chaperones, assistants and associates in best practice in the industry.

  • Be aware of and keep abreast of changes to child employment law

  • Treat all personal information in accordance with data protection law.

  • Maintain professional relations with the young actors and treat them with respect and consideration at all times.

  • Maintain efforts to abide by the agency diversity statement and when possible encourage associates to think diversely about their choices, including ensuring access to audition spaces.

  • Negotiate on behalf of the young actor to secure contractual agreements for their services, at all times working in the best interests of the young actors.

  • Agree in contact, the correct performance and rehearsal hours in line with the hours and breaks outlined in the Restrictions and Exceptions to all performances/rehearsals for children on a daily basis document

  • Keep the young actors and their parents as informed as possible about their status within the casting process and give feedback where possible and helpful.

  • Notify parents and young people as early as possible of auditions and give actors as much information as possible to help them prepare; give notice if the audition will be taped.

  •  Provide all essential information about the audition, to include the time, venue, sections to prepare if specified, the personnel who will be attending and enquire about the access needs of performers.

  • Be aware of the cost of travel for the young actors and parents or chaperone and request expenses where possible.

  • Be an advocate for actors and their rights, encouraging employers to pay and treat them properly.

  • Maintain a trusting, working relationship with the parents and guardians of the young actors ensuring all casting information goes through the relevant parent/guardian and not directly to the young actor.

 

Code of Practice for staff

  • No adult working with or for the agency should engage in any relationship with a young actor other than a properly conducted professional relationship. Any relationship deemed to be inappropriate, such as sexual contact or a sexual relationship between a member of staff and an artist - regardless of age - will be considered professional misconduct and will result in disciplinary action and/or criminal proceedings where relevant.

 

  • No adult working with or for the agency should engage in conduct towards a child which is intended to cause discomfort or any sort of harm to the artist.

  • All adults working with or for the agency should take every care to avoid being alone with a young actor. If they find themselves alone with a child, they should seek the presence of an additional person as soon as possible and avoid physical contact with the child. It is advised that the door is left open if using a communal space where other people may be nearby or that the activity is moved to another space where there are other people.

 

  • In the event of suspecting a young actor to be the victim of any form of abuse, members of staff should report this immediately following the procedures set out in this policy. In the event that a member of staff is suspected of any form of abuse towards a young actor, a thorough investigation (separate to any police inquiries where relevant) will be performed by the agency. The member of staff implicated in the investigation will be suspended pending the findings of that investigation and any police inquiries/legal proceedings. If the agency finds suitable concern about inappropriate behaviour towards a child, disciplinary action will follow, alongside criminal proceedings where relevant.

  • Members of staff should not exchange personal contact details with a child.

PROCEDURES

REPORTING CONCERNS:

ACCIDENT REPORTING

In the event of an accident or incident taking place whilst a child is in the care of the agency, it should be reported immediately to directing manager, Marie Amey. Any injury should be treated accordingly with first aid, or for more serious injuries by an emergency healthcare professional. All accidents/incidents should be reported using the Accident/Incident Report Form at the time, and a copy should be given to the parent/guardian of the child involved.

CONFIDENTIALITY

In the case of cause for concern of a young actors welfare Marie Amey Talent Management has a responsibility to share relevant information about the safeguarding and protection of children, however it is important that this information is treated as highly confidential and is only released within the appropriate professional contexts.

Any and all information retained by the agency in relation to a young actor will be subject to the conditions of the Data Protection Act 1998. It will be stored securely and only made available where necessary. It will be treated as highly confidential, and any breach of confidentiality will be considered to be gross misconduct.

If Marie Amey Talent Management is approached by a professional authority for information relating to the safeguarding or protection of a child, this information will be disclosed and treated in the strictest of confidence.

 

COMPLAINTS AND GRIEVANCES

If a young actor, parent, guardian or chaperone has any cause for concern regarding the welfare of a young actor they are to follow the procedures outline at the end of this document. Concern should be provided in writing. Marie Amey will follow up these concerns with the relevant authorities and may need to disclose the information provided. 

 

AGENCY AGREEMENT WITH PARENTS AND GUARDIANS

Child performers rely on parents, guardians and professional talent agency staff for their safety. All adults working with or for Marie Amey Talent Management will conduct themselves appropriately and take seriously their obligation to ensure child safety. But while trustworthy agency staff will do their best to ensure all people working with children act safely and appropriately, they cannot substitute for a parent’s or guardian’s ability to watch their children, and their children’s work environment, for signs of abuse or misconduct.

  • Parents should be familiar with the activities of their children who work as performers.

 

  • Parents should understand the risk of abuse and when possible they must be present at the job location or readily available to their children when they are working as performers.

  • When parental attendance is not possible young actors should be supervised by an appointed and licensed chaperone. The agency does not represent or supply chaperones for young actors. However, the agency can advise the client on sourcing appropriately licensed chaperones. It is the legal responsibility of the license holder (client) to ensure that the supervision requirements of the young actors licensing authority are met.

 

  • Chaperones should not leave the care of the young actor during agreed working hours, unless collected by a parent/guardian or other appropriate adult. Young Actors should not be allowed to leave the location unaccompanied unless has permission in writing from the parent/guardian. If a parent/guardian is late to collect a child, it is the responsibility of the chaperone to remain with the child until he/she is collected.

 

  • Young actors should never be responsible for the supervision of other young actors

  • Parents, guardians and chaperones should be familiar with the Code of Conduct for Working with Child Performers. They should be prepared to take action in reporting anyone who does not follow this code

 

The agency will provide parents with the following documents and suggest they keep the paperwork with them or pass them to the relevant guardian/chaperone for each casting, rehearsal, performance –

Children in Entertainment – Chaperone Information Pack

Which includes –

  1. Restrictions and Exceptions to all performances/rehearsals for children on a daily basis

  2. Roles and Duties of Chaperones

  3. Expectations of behaviour for those working within the child talent industry

  4. Safe Guarding and Safe Practice

  5. Appropriate incident reporting procedures

  6. Accident Report Forms

  7. Legislation

 

  • Make available the following agency documents for all chaperones and parents to read –

  1. Code of Conduct

  2. Safeguarding Policy

  3. Data Protection Policy

  4. Diversity and Equality Policy and Procedure

  5. Complaints Policy and Procedures

 

The agency endeavours to:

  • Ensure young actors and parents are aware that they must not be asked for personal information, verbally or in writing prior to or during the audition process. This includes but is not limited to address, personal phone numbers, ethnicity disability, pregnancy, marital/civil partnership status, gender or sexual orientation and age - EXCEPT where actual age can and must be identified when casting children and in relation to casting for age restricted products in advertising.

  • Ensure that young actors and parents are aware of safe practises regarding the internet. That personal information of the actors must not be made available online and through social media accounts. That the agency contact details are used in replace of personal contact details in all online cases.

 

 

Concerns Procedure

For any concerns regarding a young actors welfare please contact:

 

Agency Safeguarding Officer:    

Marie Amey casting@matalent.co.uk

You will be asked to provide your concerns in writing.

 

The Agency Safeguarding Officer will refer cases to the Social Care Multi Agency Safeguarding Hub (MASH) 0845 671 0271 or Social Care on 023 9283 9111.

In those cases where there is strong evidence that a child is likely to have been subject to abuse then the Police Child Protection Unit will be contacted immediately on 08450 45 45 45

 

If for any reason the Agency Safeguarding Officer is unavailable and urgent guidance is needed

Contact the NSPCC Helpline on 0808 800 5000 or by emailing help@nspcc.org.uk Trained professionals will talk through your concerns with you and give you expert advice. 

 

For more detailed policy and guidance:

Working Together to Safeguard Children (2006) www.everychildmatters.gov.uk/workingtogether

What to do if you suspect a child is being abused (2006) www.everychildmatters.gov.uk

Portsmouth City Child Protection Procedures

www.portsmouth.gov.uk/ext/health-and-care/children-and-families/keeping-children-safe

 

This policy will be regularly monitored and will be subject to annual review.

Date:   July 2019

Child Licensing